Activity logs in Gatheroo help you track actions taken on your requests, from when they’re published to when fields are completed. Here’s where to find them based on what you need to track.
Where to Find Activity Logs in Gatheroo
Gatheroo stores activity logs in three different locations depending on the type of information you’re tracking:
1. Field-Specific Activity Logs
Location: Request Preview Tab
When you need to see detailed activity for individual fields in your request:
- Navigate to the Request Preview tab (step 3 in your workflow)
- Look for the “Activity Log” button at the bottom right of each field
- Click to view a detailed timeline showing:
- Field started by user
- Field submitted by user
- Changes made by user
- Updated field options by user
- Timestamps for every action
Perfect for: Tracking exactly when someone started, modified, or completed a specific question or field in your request.
2. Invitation Activity Logs
Location: Published & Sent Tab
To track the overall status of your request invitations:
- Click on the “Published & Sent” tab (you’ll need to publish the request before activity logs start tracking here)
- Scroll down to the “Invitation activity” section
- View a complete log including:
- Request published by a team member
- Request opened by a client (through their magic link)
- Request completed by a client (through their magic link or a team member through the “Request Preview” page)
- All associated timestamps in your account’s local time
Perfect for: Monitoring who has opened, viewed, or completed your entire request.
3. Downloading Activity Logs in Gatheroo
Location: PDF Download Options
To include activity logs in your exported request documentation:
- Go to your Requests dashboard
- Click the three-dot menu (⋮) in the Actions column next to your request
- Select “Download” from the dropdown menu
- In the Download Options dialog:
- Select PDF (Portable Document File)
- Toggle “Include Activity Logs” to ON (green)
- Click “Start Download“
Your PDF will now contain complete activity logs for both invitation activity and field-specific actions.
Perfect for: Creating comprehensive audit trails, client reports, or record-keeping documentation.
Did you know – you can also request a PDF download directly from your request!
What Information Do Activity Logs Show?
Activity logs capture detailed information including:
- User identification: Who took the action(based on the link URL used)
- Action type: Started, submitted, changed, completed, opened, published
- Precise timestamps: Date and time with timezone
- Chronological order: Most recent actions typically appear first
Best Practices For Using Activity Logs
- Field tracking: Use field-specific logs to identify bottlenecks or commonly abandoned questions
- Documentation: Always include activity logs in PDF downloads for compliance and accountability
- Transparency: Share activity logs with stakeholders to demonstrate progress and participation
With Gatheroo’s comprehensive activity logging, you maintain complete visibility and control over every aspect of your information gathering workflow.