Don’t Let Lost Emails Cost You: 5 Tips to Gain Control of Your Inbox
Have you ever lost an important email and found yourself frantically searching through your inbox, wasting valuable time, and feeling stressed? You’re not alone.
According to a study by Adobe, workers spend an average of 30 minutes per day searching for and organising emails, and six minutes per email when searching for a lost email.
But the true cost of lost emails goes beyond wasted time – it can mean missing deadlines, losing potential clients, and damaging your professional reputation.
So how can you regain control of your inbox and prevent lost emails from costing you?
Here are five pro tips to help you reduce the time you spend searching for lost emails and ensure that you never miss an important message again.
1. Create a folder system
Organizing your emails into folders based on project, client, or topic can save you time and reduce the stress of searching for lost emails.
Pro-Tip: Name your folders with clear, concise names that make sense to you and make it easy to find what you’re looking for.
2. Use search filters
When searching for a specific email, use your email provider’s search filters to narrow down your results. Search by sender, subject line, or date range to quickly locate the email you need.
Pro-tip: Use advanced search operators like “from:” or “subject:” to refine your search even further.
3. Set up email rules
Email rules allow you to automatically filter incoming emails into specific folders based on pre-set criteria. This can help you keep your inbox organized and reduce the time you spend manually sorting emails.
Pro-tip: Use email rules to filter out non-essential emails like newsletters or promotions.
4. Use information and document collection management tools like Gatheroo
One of the most effective ways to reduce the amount of time you spend searching for lost emails is to use information and document collection management tools like Gatheroo. This tool allows you to collect information and documents quickly and securely from clients in one place, reducing the need to search through your inbox for individual emails.
Gatheroo offers several benefits that can help streamline your workflow and make your email management more efficient.
Here are some of the key advantages of using Gatheroo:
- Centralised Information Management: Gatheroo provides a centralised location to manage and organise all the information and documents related to a particular project or task. This can help you quickly access the information you need without having to search through multiple emails or folders.
- Automated Request Lists: With Gatheroo, you can create customised request lists for clients or team members. These lists can include specific requests for information or documents and can be sent out in a single email. This can reduce the need for back-and-forth emails and make it easier to track which requests have been fulfilled.
- Secure File Sharing: Gatheroo allows you to securely share files and information with clients and team members. You can set permissions for each user to control who can view or edit each document, ensuring that sensitive information is kept confidential.
- Collaboration: Gatheroo also includes collaboration tools that allow team members to work together on documents and projects in real-time. This can reduce the need for long and confusing email threads and other forms of communication, making it easier to stay organised and on track.
Pro-tip: Customise your request lists to include all the information and documents you need from clients or team members in one go.
5. Send sensitive information securely
Sending sensitive information over email is a big security risk. By using a secure tool like Gatheroo, you can ensure that sensitive information is shared securely and confidentially.
Pro-tip: Educate your clients or team members on the importance of secure information sharing, and make sure to use a tool like Gatheroo for all sensitive information exchanges.
By taking proactive steps to prevent lost emails, you can reduce stress, save time, and protect your professional reputation.
Don’t let lost emails cost you – implement these pro tips and regain control of your inbox today.
Starting using Gatheroo for just $19 AUD per month
A Gatheroo subscription will not only remove the need for your clients to share information with you over emails, but it will also put them in control, with everything you need clearly listed, and a traffic light system highlighting which sections have not been answered yet, saving you hours of mindless email searches.